Letter writing was certainly an art and remains the same, but with emails coming of age, the format and language of writing content is surely changing. For example, referencing the topic, i.e. referencing the context and writing the introduction section, etc. It’s being more informal these days, though a well-written business letter can make a world of difference in the professional world of real business.

Tips for writing business letters

The convention of writing letters remains as in the old days with the basic rules regarding the content of a letter. It remains the same as any formal letter, that is, sender’s address, date, recipient, introduction of the letter, body and closure of the same. Below are some helpful tips for writing a business letter.

Provision: The formal business letter layout is block, which is also known as the American letter writing format. Unlike before, the British writing format is long gone and replaced with the intent of all content on the left of the page.

Structure: The skeleton of the business letter has an additional section to mention details about the topic that the letter refers to. Start with the addresses and the subject line. Be brief when writing the topic section. It should be just one point.

Fascinated: Here you should mention the purpose of writing the letter. You can mention the business or proposal you are referring to if it is something related to that. If you have a different purpose, you can write it in the subject line, for example if it is a query. Technical details are required, but only in the first paragraph. For example, the date, invoice, reference or deal number, etc.

Tone: Depending on your purpose, you can vary your tone of writing the letter. For example, if it is a business proposal you are writing, it should be persuasive in nature. If it’s a thank you letter, it should be polite. Use the jargon with the appropriate recipient.

Reference: The last section of business letters is very important. You must mention the references to the topic you are talking about, along with the names and contact details of the people related to it.

These were some tips to know how to write a business letter. Last but not least, you can include a section that says “Attachments” at the end of the letter. This again depends on the nature of your topic.